Below are the instructions you need for the one-time setup of your export file in MLSLI.
If, for any reason, you have trouble with the file setup below or with the data going into Spark, contact us here for assistance.
Creating a Custom Export for use in the MLSLI Stratus system
MLS export files that are uploaded to Spark must be in a specific format in order to provide both accurate data and all possible fields.
To complete the one-time setup in the MLSLI Stratus system follow the below step-by-step instructions. You can also watch the above video for help on what to do in the Stratus system. Contact us here if you have problems with the file setup and we'll be glad to help.
First, start a search by clicking on 'Search' on the left.
On the next screen select all three of 'Residential', 'Condo/Coop/HOA', and 'Rental' (this is so we can get all the necessary fields at once and will be the only time we do a search with all three of these property types.
Perform any search using any parameters just so you can get into the results of that search.
Once in the results of a search, click on the 'Customize' icon toward the top (same row as the one that shows the number of results).
Select 'Create New'.
Click on the 'Add a Column' drop-down to start adding categories. The categories you choose will start to populate the window. Following is a complete list of the exact fields you need to include in the export (NOTE - This list may be a little long but keep in mind you only have to do this once):
# Floors In Building
# Floors In Unit
Approx Int Square Footage
Days On Market
Last Status Change
Lot Square Footage
School District Name
Unit on Floor #
Withdrawn / Release Date
Once the list is complete, click 'Save'.
Type in 'Spark' to name the export and then click 'Save again. Now you're doen with the one-time setup of creating the custom export for Spark.
How to Export your Data
Verify that the search you are exporting includes the sales/listings/rentals you want to put into the grid(s) of your appraisal report.
On the results page of your search click 'Download' toward the top right.
Verify 'List Rows' is selected and all listings you want are included in the 'For:' field.
On the 'Column Set' drop-down select 'Spark' (or whatever you named the export you created).
Verify that 'Include column names as first row' is checked and then click 'Download'.
Once it says it's ready, click on 'Download' again.
Save the file by whichever file name and into whichever folder you prefer (depending on browser settings you may not be given the option to choose the file name/location).
Now load Spark by going to app.sparkforappraisers.com and follow the steps.
Note: Spark can input a maximum of 30 properties for each grid (sales grid/listing grid/rental grid) and a maximum of 10,000 for your 1004MC files (Competing and/or Neighborhood File).
IMPORTANT FOR MULTI-FAMILY: Spark will work with multi-family forms, however, your MLS does not allow exporting of all of the necessary multi-family data so Spark will load in as much as it can, but you will have some fields with no information. If and when your MLS provides data for the rest of the fields, we will update accordingly. To use Spark with multi-family properties, do the following:
Export the information like normal. Then, be sure that, when you’re in Spark, you choose the 1025 form before you load in your data so that the data loads in correctly. Keep in mind that some data, including individual unit information, will not be available and some property feature information (e.g. pools, fireplaces, etc) that works fine for SFR and Condos may not be exported from the MLS the same when it comes to multi-family. Be sure to verify all of the information.