Below are the instructions you need for the one-time setup of your export file in CarolinaMLS.
If, for any reason, you have trouble with the file setup below or with the data going into Spark, contact us here for assistance.
Creating a Custom Export for use in the CarolinaMLS Matrix system
MLS export files that are uploaded to Spark must be in a specific format in order to provide both accurate data and all possible fields.
Follow the instructions below to complete the one-time setup for Spark in the CarolinaMLS Matrix system. Contact us here if you have problems with the file setup and we will be glad to help.
Hover your mouse over 'My Matrix' and select 'Settings'.
Click on 'Custom Exports' then click on 'Add Export'.
Name the export 'Spark'.
- IMPORTANT: Verify toward the bottom that 'Label' and 'Comma' are chosen. The 'Label' button is TO THE RIGHT of the word 'Label'. Looks like this: None ( ) Label (●) Name ( ) No need to enter a description.
Click on each of the following categories individually and click 'Add' after each one. Once you are done, the categories will appear on the right side of the window. I realize the list is long but once this is set up in your MLS you'll never have to do it again although if you plan on using Spark for importing rentals you will have to repeat this process for the Rental export setup.
Architectural Style - Not for RENTALS
Auction YN - Not for RENTALS
Community Features - Not for RENTALS
County Or Parish
Doors Windows - Not for RENTALS
Foundation Details - Not for RENTALS
Listing Contract Date
Lot Features - Not for RENTALS
Lot Size Area
MULTI-FAMILY ONLY - Number of Units Total
Original List Price
Porch - Not for RENTALS
Price Change Timestamp
Property Sub Type
RENTALS ONLY - Property Sub Type Secondary
Seller Contribution - Not for RENTALS
Sold Terms - Not for RENTALS
Special Listing Conditions - Not for RENTALS
Sq Ft Basement - Not for RENTALS
Sq Ft Total
Sq Ft Unheated Basement - Not for RENTALS
Status Change Timestamp
RENTALS ONLY - Status Contractual Search Date
Street Dir Prefix
Street Dir Suffix
Under Contract Date - Not for RENTALS
Unit Floor Level
Water Heater - Not for RENTALS
Once the list is complete, click 'Save' and you are done
The custom export just created applies to residential properties but not rentals. Add another export but this time click on the drop-down that says 'Residential' and change it to 'Residential Rental'. Use the above list making sure to include the items that are for rentals.
*See below for info on using Spark for Multi-Family properties in this MLS.
How to Export your Data
Verify that the search you are exporting includes the sales/listings/rentals you want to put into the grid(s) of your appraisal report.
On the results page of your search choose the listings/sales/rentals you want included (using the check box to the left) or click 'All' if you want all of them.
Click 'Export' which is on the bottom row of buttons.
Verify the custom export you made is selected in the drop-down which should be 'Spark' then click 'Export'.
Save the file by whichever file name and into whichever folder you prefer (depending on browser settings you may not be given the option to choose the file name/location).
Now load Spark by going to app.sparkforappraisers.com and follow the steps.
*Keep in mind that, since this MLS system has a limitation of only allowing 50 fields to be exported, we were not able to export all fields. At this time, the only field that is missing is HOA fee on a condo report (which required 6 fields to ascertain accurately).
Note: Spark can input a maximum of 30 properties for each grid (sales grid/listing grid/rental grid) and a maximum of 10,000 for your 1004MC files (Competing and/or Neighborhood File).
*IMPORTANT FOR MULTI-FAMILY: Spark will work with multi-family forms, however, your MLS does not allow exporting of all of the necessary multi-family data so Spark will load in as much as it can, but you will have some fields with no information. If and when your MLS provides data for the rest of the fields, we will update accordingly. To use Spark with multi-family properties, do the following:
First, you'll need to complete the steps above for creating an export but choose the Multi-Family type properties before the step where you click 'Add Export'. Otherwise use the same instructions as above for a residential export setup except that some fields in the list above will not exist in CarolinaMLS for multi-family properties so simply skip those fields. When that's complete simply export the information like you normally would. Then, be sure that, when you’re in Spark, you choose the 1025 form before you load in your data so that the data loads in correctly. Keep in mind that some data, including individual unit information, will not be available and some property feature information (e.g. pools, fireplaces, etc) that works fine for SFR and Condos may not be exported from the MLS the same when it comes to multi-family. Be sure to verify all of the information.