Below are the instructions you need for the one-time setup of your export file in Heartland MLS.
If, for any reason, you have trouble with the file setup below or with the data going into Spark, contact us here for assistance.
Creating a Custom Export for use in the Heartland MLS Matrix system
MLS export files that are uploaded to Spark must be in a specific format in order to provide both accurate data and all possible fields.
Follow the instructions below to complete the one-time setup for Spark in the Heartland MLS system. Contact us here if you have problems with the file setup and we will be glad to help.
Hover your mouse over 'My Matrix' and select 'Settings'.
Click on 'Custom Exports' then click on 'Add Export' (after verifying that the correct Property Type is chosen i.e. Residential or Multifamily, etc). NOTE: This process will be repeated (first do it for Residential then for Multifamily.
Name the export 'Spark' (name it ‘Spark Multi’ when creating the export for Multi-Family properties).
- IMPORTANT: Verify toward the bottom that 'Label' and 'Comma' are chosen. The 'Label' button is TO THE RIGHT of the word 'Label'. Looks like this: None ( ) Label (●) Name ( ) No need to enter a description.
Move all fields in the left column over to the right-side column so that all fields show up in that right-side column. You must move ALL of them and it’s fairly quick and easy.
The easiest way to do this is to left-click the very top field in the left column, then hold down the 'Shift' key on your keyboard.
While holding the 'Shift' key down, scroll to the very bottom of that left column list and then left-click the very bottom field. This should highlight every field in the left column.
Now simply click the button to move all fields over to the right column.
Once all fields are on the right-side column click 'Save' and you are done
You will have to repeat this process for Multi-Family properties as noted above.
How to Export your Data
Verify that the search you are exporting includes the sales/listings/rentals you want to put into the grid(s) of your appraisal report.
On the results page of your search choose the listings/sales/rentals you want included (using the check box to the left) or click 'All' if you want all of them.
Click 'Export' which is on the bottom row of buttons.
Verify the custom export you made is selected in the drop-down which should be 'Spark' or 'Spark Rental' then click 'Export'.
Save the file by whichever file name and into whichever folder you prefer (depending on browser settings you may not be given the option to choose the file name/location - if this happens that means your browser most likely saved the file in your Downloads folder).
Now load Spark by going to app.sparkforappraisers.com and follow the steps.
Note: Spark can input a maximum of 30 properties for each grid (sales grid/listing grid/rental grid) and a maximum of 10,000 for your 1004MC files (Competing and/or Neighborhood File).
IMPORTANT FOR MULTI-FAMILY: Spark will work with multi-family forms, however, your MLS does not allow exporting of all of the necessary multi-family data so Spark will load in as much as it can, but you will have some fields with no information. If and when your MLS provides data for the rest of the fields, we will update accordingly. To use Spark with multi-family properties, do the following:
Export the information like normal (but using the Spark Multifamily export that you created above). Then, be sure that, when you’re in Spark, you choose the 1025 form before you load in your data so that the data loads in correctly. Keep in mind that some important data, including individual unit information, will not be available and some property feature information that works fine for SFR and Condos may not be exported from the MLS the same when it comes to multi-family. Be sure to verify all of the information. NOTE: This is not a limitation in Spark but in how Heartland MLS exports data. If and when they allow exporting of that information then we will immediately update Spark for that.